Sample of a Wedding Party Letter

Dear Wedding Party Member,

Hello, my name is Tamara Whiteurst and I would like to personally thank you for agreeing to be a part of Stephen and Amy’s Wedding day. Your involvement means so much to them.

We are now almost a month away from the wedding and I would like to let you know some important dates and to highlight your role for their big day.

Friday, August 17, 2016

6:00 pm Rehearsal at Day Break Church 1234 Main Street, Chicago, Illinois

7:00 pm Rehearsal Dinner Palmer House Hotel

Stephen and Amy ask for you to use caution on the 17th, we want everyone looking and feeling their best on the 18th.

Saturday, August 18, 2016

12:01 pm Women: meet at the Bride’s home if you have scheduled an appointment with the makeup artist (please arrive with your hair done and in street clothing)

2:30 pm Men: meet at the Barrow residence, the Groom will provide the address. (please arrive fully dressed)

Special Note from Tamara, wedding planner: If you are planning on going directly to the church please do not allow yourself to be seen by any wedding guest. This means do not socialize with wedding attendees in any way. If you arrive earlier than 3:15 pm please use the side door, located on Elm Street, and wait for my directions.

3:00 pm Earliest guest arrival, Ushers in place, escorting women, attending the wedding alone to their seats, guiding couples and handing out programs

3:15 pm Women: Departure to Day Break Church

3:35 pm Men: Departure to Day Break Church

3:59 pm Wedding processional and ceremony

Seating of Parents: TBD Bridal Party Processional: TBD. Brides Processional: TBD. The Lord’s Prayer: TBD. Recessional: TBD

4:40 pm Sign Marriage License * Staged Departure for Video and Photographer

4:55 pm Wedding party pictures inside church

5:20 pm Departure for pictures

5:35 pm Earliest guest arrivals at Wedding Reception

6:00 pm Cocktails and Hors D’Oeuvres for guests

6:45 pm Departure for Reception, wedding party

7:00 pm Wedding Party entrance

7:05 pm First dance, TBD

7:11 pm Call for Dinner

7:25 pm Cutting of cake

7:35 pm Toast: (1) Best Man (2) Maid of Honor (3) Siblings (4) Bride and Groom

8:05 pm Parents dance

8:10 pm Party starts

9:00 pm Bouquet and Garter toss, song TBD

10:45 pm Bar Closes

10:50 pm Guest arranged to Sparkler Send Off

10:58 pm Sparklers Lit

10:59 pm Mr. and Mrs. Otis exit, Photos and video,

Sunday, August 19, 2016

11:00 am Bruch, Location to be determined by Mr. and Mrs. Stephen Otis.

We understand the time commitment involved in being a member of a wedding party and we thank you greatly for the time and resources you have already invested.

Men, your tuxedoes can be reserved now at any Men’s Warehouse location of your choice, please ask for Stephen Otis's party when making your reservation. I suggest picking your tux up on Thursday, August 16th. Payment and fitting should be done now.

Ladies, as you know the dresses are at David’s Bridal under Amy Anderson. We ask that your shoes and accessories be in silver and not over powering. If you have questions about jewelry please contact Brenda or me.

The Bride and Groom want all visible tattoos covered completely. There are a number of tattoo concealers available for purchase.

It is your duty to inform any guest who inquires about registry information. Stephen and Amy are registered at Macy’s, Crate and Barrel, and Target.

I ask that any in town Bachelor/Bachelorette parties take place on the weekend of May 10th -12th to ensure that we do not have a hang over bride or groom. These parties will provide a proper send off for friends who are not attending the overnight trips planned by the bride and groom.

I look forward to seeing all of you on August 17th, if you need to contact me before that day please use my information listed below.

Warmest regards,

Tamara Whiteurst

Weddings by Tamara